There are three truths when it comes to the grantmaking process:
Fact #1: Funders get bogged down in due diligence, report review, and grant follow-up when they could be developing more effective and efficient funding strategies.
Fact #2: Nonprofits spend too much time and money meeting specific funder requirements for application and reporting.
Fact #3: Due diligence, grant applications, and reporting have to happen.
Can we make all of this waste less time?
Well, the answer is…maybe. There have been a few efforts to streamline grant processes regionally, and even a large effort nationally. The jury is still out as to whether or not these efforts are the silver bullet.
Local Efforts
Many local grantmaking associations, like Philanthropy New York (formerly the New York Regional Association of Grantmakers), have been streamlining their process for years. This means that the funders aligned with Philanthropy New York agree to accept a standard grant application from nonprofit agencies and a standard reporting format from nonprofit agencies, ensuring that agencies with programs funded by association members don’t have to write different reports for each funder — they only have to write one.
While this is happening in several regional areas, there are still many funders in those regions who decline to jump on board.
National Efforts
Managed by Grants Managers Network, Project Streamline is a national initiative developed by the following partner agencies:
• Grants Managers Network (GMN)
• Association of Fundraising Professionals (AFP)
• Association of Small Foundations (ASF)
• Council on Foundations (CoF)
• Forum of Regional Associations of Grantmakers (Forum)
• Foundation Center
• Grantmakers for Effective Organizations (GEO)
• National Council of Nonprofits (NCN)
Currently in Phase II of a three-phase campaign, Project Streamline focuses on four core principles: Take a fresh look at reporting and application requirements, Right-size grant expectations, Relieve the burden on grantees, and Make communication and grantmaking process clear and straightforward.
To date, the initiative has picked up some heavy-hitting sponsors, including the Gates, Hewlett, Ford, Robert Wood Johnson, and Packard Foundations.
Analysis
While regional efforts have had lukewarm results, I’m very interested to see how these theories work in practice nationally. This isn’t a new problem, and it’s been exacerbated over the years by resistance to change, a lack of trust between funder and grant recipient, and even a lack of trust within the funding community.
Institutional funders spend time and money developing targeted grantmaking strategies, and there’s a concern that standardizing processes might lessen the control currently held by foundations over what outcomes are being measured, reported, and publicized by individual agencies. If there is any remaining competition between institutional funders to be the most successful and most innovative, and if there is any remaining competition between nonprofit agencies motivating some to go above and beyond, you’re going to end up with people coloring outside the lines: funders will continue to require more targeted and specific information, and agencies will still spend hours customizing their applications and reports in order to stand out among the crowd.
So Can We Fix It?
Those three truths I mention in the beginning of the piece are ingrained into the current grantmaking process, and a lot of people in the nonprofit arena have internalized those truths.
That said, the more we can move toward at least the option of standardization, the better. It will take time, and it will take some shifts in thought between funders and agencies, but it is possible.
And the time savings and efficiencies picked up along the way will no doubt be useful to those funders and agencies striving to leave the competition behind them and focus on the real work.
The Philanthropy411 blog posted yesterday twitter links to 90 Foundations that Tweet, along with 16 philanthropy professionals who have their own twitter accounts.
This is a great resource for any philanthropist or non-profit entity — whether solo or part of a larger organization — as reading tweets gives rare insight into real-time discussions and foci in those organizations. It also offers an unparalleled opportunity to learn from and collaborate with one another — something that happens too little in the philanthropy arena but is beginning to be recognized as a benefit to both foundation and grantee.
Here’s why tweeting is a mode of community communication you’re going to have to get on board with, at least for a while:
1. Tweeting is informal. One of the greatest breakdowns between a non-profit entity and a philanthropic body is cultural inequality. With twitter, everyone (more or less) is on the same class-level.
2. Tweeting is broadcasting. You never know who could be reading, so tweets need to be comprehensible to anyone and everyone. This means there’s very little room for specific audience manipulation.
3. Tweeting is non-committal. Twitter is a forum for discussion. People tend to finalize deals over more traditional communication streams like email, snail mail, phone, and face-to-face meetings. Whereas twitter is considered a place where you can show interest without committing yourself to a deal. This is the place to learn more, ask questions, and then take it to the next level (usually email) if necessary.
4. (At least for now) Tweeting circumvents bureaucratic barriers like calendar scheduling and gatekeepers. If you have a good idea, tweet it @ the person you think would find it interesting; no need to get time on their calendar. I strongly believe that, as the service becomes more widely used, VIPs will continue to institute stronger barricades. But, while it’s new and fun, you can often reach them directly.
Twitter remains a means to an end, but it can be a mode of conversation providing exposure to new ideas and connections without the weight of commitment.
I received comments via twitter suggesting numerous other ways philanthropy is using/funding crowdsourcing. While the jury is still out on whether crowdsourcing will provide true benefit as a new funding model, the experimentation going on is garnering lots of discussion. I’ve distilled a few of the arguments here:
Potential Pros: Crowdsourcing exposes more “real people” to philanthropy — and the organizations working to provide needed goods and services — and the concept of weighing which organizations are doing the best and most beneficial work. Also, the majority voting together will discover the greatest need (a bell curve theory).
Potential Cons: A danger that crowdsourcing will lead to popularity contests, giving an edge to organizations who are savvy with marketing or who have full coffers for influence. Also, a fear that the masses will agree on philanthropic risktaking, which some philanthropists deem necessary for the development of truly innovative ideas.
More Examples
And here are a few more examples of philanthropic crowdsourcing — let me know your thoughts:
John S. and James L. Knight Foundation
Through the Knight News Challenge, the Knight Foundation is crowdsourcing ideas for funding. In this initiative, the foundation planned to “invest at least $25 million over five years in the search for bold community news and social media experiments.”
Target projects are “innovations that use new or available technology to distribute content in local communities,” with the following parameters:
1. Use digital, open-source technology.
2. Distribute news in the public interest.
3. Test your project in a local community.
To date, three years of funding has been awarded. And while the initiative itself is an example of crowdsourcing funding ideas, several of the funded projects involve crowdsourcing.
One example is Ushahidi, an organization that seeks to expand an initiative to crowdsource crisis information. The strategy is to develop a free web map and timeline that journalists and citizens can use to contribute multiple reports of large news events. By allowing anyone to contribute news stories, the service would broaden information distribution even in places too dangerous for or inaccessible to mainstream media. Imagine the difference in news coverage of the recent demonstrations and uprisings worldwide had this been in place.
The British Government
Just this week, Britain suggested it was time to begin dabbling in crowdsourced giving, reports The Independent.
The Chronicle of Philanthropy gave the details stating, “Under the proposal, Britain’s Department for International Development would set aside about $65-million that the public would control by voting online between 10 aid projects in Africa and elsewhere.”
Everyone’s Doing It?
Small to Large; Corporate and Foundation; Open and Controlled. A breadth of organizations including the Case Foundation, NetSqaured, and American Express have tested their theories of crowdsourcing in philanthropy, including:
- Controlled experiments, wherein foundations maintain the role of determining grantees, but the public is sourced for suggestions and input, and
- Open experiments, which more resemble “contests”
You can read more about these foundations and their crowdsourcing programs at The Chronicle of Philanthropy.
By now, you’ve likely heard of Gmail and Google AdSense creator Paul Buchheit’s blog post titled Collaborative Charity. In it, he declares,
“I’m going to donate a bunch of money, but I want random people on the Internet to decide where it goes.”
This is crowdsourced philanthropy. You remember crowdsourcing from Who Wants to be a Millionaire. That lifeline — “ask the audience” — was the perfect example: asking a large group of people to offer their ideas on a solution to a problem. Wikipedia is another great example.
But why would we try this with philanthropy?
Well, it’s a simple case of market majority. While a lone philanthropist doesn’t necessarily have the breadth of knowledge to determine the best grant recipient, the market majority — the crowd — will most likely be able to shake out the highest priority need.
And one of crowdsourcing’s biggest benefits in the philanthropic field may be transparency. Making decisions based significantly on the suggestion of public majority means less chance of ethics or bias being called into question. And making your values and conditions clear to your “crowd” simply demands greater public transparency in order to ensure an informed decision.
There are still many unanswered questions about crowdsourced philanthropy: Will it be successful? Will it become a trend or a viable model for giving? Who exactly is the audience? Perhaps Paul Buchheit’s experiment will help us begin to understand the answers to those questions, but many more experiments will be needed to label this a success.
And one thing is certain — philanthropy will need to master technology in order to get the most benefit out of this, and most other, field trends.
Good Examples of How Philanthropy Can Use Crowdsourcing
Philanthropy Enabling Crowdsourced Solution: This is an old example, but a good one. In it, the Rockefeller Foundation funded an opportunity for a non-profit in India to generate solutions to a problem via crowdsourcing.
Philanthropy Using Crowdsourcing for Strategic Planning: The Peery Foundation is currently using a twitter hashtag notation stream to publicly discuss some significant strategic planning questions. The hashtag — #PFWhiteboard — suggests that foundation representatives, and anyone else who has a thought or good suggestion toward their progress, are “whiteboarding” solutions via twitter stream. In my experience, hashtag conversations have been a bit clunky to follow, and you don’t necessarily get a broad market spectrum of input; but the Peery Foundation is experimenting in public transparency, crowdsourcing ideas toward their strategic planning process, and taking full advantage of available technology in this process. I look forward to following the conversation and to getting great ideas from their brainstorming.
These are just a couple of examples of how philanthropy can use crowdsourcing in rather low-risk ways. And while they’re no doubt just our “first steps” toward experimenting with this idea, they offer springboards for more complex ideas in the future. You don’t have to put yourself out there like Mr. Buchheit, but you can use this age-old technique to create opportunities, define solutions, or narrow down choices.
Lucy Bernholz (who writes the rockin’
Creating an online presence isn’t a fast process; it takes time, work, and attention. Whether you’re a social entrepreneur, a nonprofit, or a grant-making foundation, getting online is a critical and money-saving step to significantly increase your promotional efforts and public relations profile.
Been to a “meetup” lately? Even if you haven’t, you’ve likely at least heard about 